3 Habits You Should Build to Maintain a Productive and Efficient Workforce

Efficiency is key, here’s how to improve

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3 Habits You Should Build to Maintain a Productive and Efficient Workforce

As a business owner, managing your workforce on a day-to-day basis is a strenuous task. From scheduling, to timesheets, to loads of paperwork to planning out jobs. At the end of the day, you need to be as resourceful as you can for your employees in order for them to operate as efficiently and “independent” as possible. That means, providing them with access to site documents, the schedule, the scope of work, and other key information to let them do THEIR job as seamlessly as possible. Managing a workforce, of any size, can have its difficulties and that’s why we’re helping you streamline these time consuming tasks to improve synchronicity throughout your team.  There are countless moving parts when it comes to successfully managing and running multiple job sites. Whether you realize it or not, there is ALWAYS room for improvement in the managerial side of operations. Even though you might think you are always “on the ball”, your employees might not agree. Here are a few things you might be overlooking when it comes to keeping your employees as efficient as possible.

Maintain synchronicity

One of the most important aspects of keeping your employees sharp and productive is by improving synchronicity throughout your workforce. This means, being on the same page whether there is a change to the prints, a change order from the customer or other variables. Your employees should be kept up to date as soon as these changes are made! By not keeping your employees in the loop, it can lead to poor material planning and wasted time “looking for answers” in regards to the scope of work or job. By having poor organization, it can lead to a massive amount of wasted time in the office as well as in the field.

As an employee I’ve experienced first hand, on many occasions, arriving at a job only to find out that we didn’t have all the proper materials on site to complete the job. Leaving the only option to make a trip to the wholesaler, pick up materials and return to the site. By the time that is all said and done, half of the day has been wasted. If you want to keep your employees running efficiently, you need to make sure that you are always on the ball and to make sure that your employees are always up to speed.

One of the features we offer with Breez, is the ability to receive real-time notifications in regards to the schedule and job updates. That way whether they are on site, or planning their next day, they can access all the information pertaining to that specific job, allowing them to be more prepared than ever. On top of that, we also incorporated a “Job Folder” section in our app. This allows the employer to attach site drawing, images, documents, PDFs and other information pertaining to the job so the employee can access the fine details and be brought up to speed even before starting the job.

Incorporate automation tools

Having the ability to automate repetitive tasks can dramatically increase the amount of work that is accomplished each day. Having your employees fill out daily timesheets is terribly inefficient in today’s day and age. These unsophisticated processes can pose a huge inconvenience on how effective employees can be throughout the day. Even if it consumes 10 minutes per day, that adds up to roughly 3 hours each month. Don’t forget that is per employee, which can lead to hundreds of hours over the course of a year, even with the smallest of companies. At the end of the day, less time wasted on repetitive tasks = more hours being productive = more profit and improved bottom line.

Improve morale

When employees are up to date with what needs to get done, it allows them to plan efficiently, and execute tasks quicker. If they can view where they’re working, who they’re working with, the scope of work and everything else pertaining to the job, it gives them the confidence to go into a job and do what needs to get done, without second guessing themselves. One of the most important aspects to staying productive is eliminating uncertainty in the field, which is exactly what you will be doing when providing them with that key information. Your employees are your most valuable assets. Just like other resources in your company, if you don’t take necessary steps to maximize their efficiency, they will ultimately, not be able to operate at their full potential. It goes for the same reason why you oil your tools before using them, you’re making it easier for them to run smoothly. The same goes for your employees, you need to provide them with the “oil” they need to perform optimally.

At the end of the day, if you focus on developing these three habits and make these critical improvements in your business today, it won’t take long before you can see improvements in your employees’ overall productivity. Utilizing Breez will accommodate you in establishing the most effective, cohesive and profitable workforce you could have ever dreamt of.

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